Balanced Scorecard Example – 1 year later
The Balanced Scorecard where Employee Morale is prominent:
The Balanced Scorecard over a Zerorez has employee morale as one of their weekly KPI’s. How are they doing, 1 year later?
How’s employee morale today? Is the Balanced Scorecard helping? We caught up with Scott!
When I called Scott from Europe I first apologized for the early morning:
“No worries, I’ve been in for 1 ½ hour”, the COO says and laughs. Turns out the Minnesota based cleaning company is in the middle of a busy office move.
“Last week has been tough and it shows in our employee morale results. We recently moved into an office with more space for people and trucks. We have a lot of settling in to do.”
“It’s nice to have the Celpax in moments like this when you can feel the energy changing and then you have a system and data that verifies this on the balanced scorecard. That certainly helps.”
“Press red if it makes you feel better!”
The Celpax device with the red and green button quickly became part of the language at Zerorez.
“Last night we had a barbeque and people again were telling me what makes them press green or red. This morning I had a long email from a technician explaining why he had pressed red lately.”
“Yesterday I happened to be standing near to where our Celpax hangs. Some guys were getting ready to leave and one jokingly said Scott, I pressed the green cause you’re standing there! I obviously hadn’t been looking and I replied I don’t care what you press… If it makes you feel better – just press red, that’s fine!”
“Having the device means employees don’t feel they’re whining when giving feedback, it’s just easier to say you had a red button day. And it’s nice to have that red button to press. Just press it! Tomorrow is another day”, says Scott.
Regular communication is key
Scott started with one free Celpax, but as the company had two exit point this meant they weren’t capturing all of the employee’s sentiments as they left for the day.
When he installed his second Celpax box, the COO also stepped up his communications as he wasn’t happy with their participation levels.
“I pretty much send out an email every week now, or at least every second week. That has really improved our participation. I’ve also seen trainers telling their trainees hey, don’t forget to press”.
What did you press today? Tell us why.
“Yeah, it’s been a pretty messy move” says Scott. “Yesterday I printed out little slips that say What did you press today? Tell us why. I left them next to the Celpax and three people had already filled them out shortly after. I will keep the slips there for the next weeks.”
“I wouldn’t recommend doing this regularly because I think the conversations with your employees around these things are so important. I’m only doing it because things are particularly crazy right now”, he stresses.
Scott wants to make sure they catch any themes out there: “With conversations there are employees that are more comfortable talking about these things, so we hear them more. Some tell me what makes them press red, others won’t. You get more info when it’s anonymous“.
“One note was from someone that pressed green, saying all customers were friendly and I had a good sales day. Others brought up things like not having enough supplies in their trucks, meaning they can’t provide the best customer service possible.”
“Help me prioritize! What do we fix first?”
“Our business has its set of frustrations. I am very interested in seeing how much of these have to do with the mood. What are our employees most upset about? I’m trying to figure it out based on their feedback. Now I need their help to prioritize”, Scott adds with an enthusiastic voice.
“There’s road works near our new office so it takes longer to arrive, suddenly the phones were down for an hour which is rough if you’re in a call center. And we still have to figure out how to manage the sound as we have concrete floors. Then lunch time arrives and there are not enough places for people to sit down…”
“I’m thinking about getting a focus group together and asking everyone what would you most like to see changed around here? What should we address first? Then we can get a prioritized list and perhaps design a survey”.
Do you think it’s fluffy?
“Having the Celpax has been tremendously helpful for me”, the COO continues. I was always fearful that people would say this is crap but they don’t! I didn’t want them to think it was fluffy or corny. Later my concern was that we’re pressing and pressing but what are we doing about the red? I’m impatient with myself; I’d like to improve more.”
“It’s great to grow as fast as we are, but it makes it harder to work on the bigger picture things. Now we just need to find ways to respond faster to the challenges that come up.”
Employee Morale on the Balanced Scorecard
I then ask Scott the big question: How’s employee morale today compared to a year ago?
He first laughs a bit: “If we had spoken ten days ago I would have said hey, our employee mood is much better than a year ago! But like I said, last week was really red as we were moving office.”
When I ask why he thinks their employee morale is up since last year, he mentions a few things:
“Business was doing better than usual so we had plenty of hours for our technicians and call center staff. We actually don’t have enough employees right now, which may be one of the root cause of some other issues… causing people to press red.”
“We also made some management changes. We have some new managers in place that are holding employees more accountable. Good people appreciate that.”
When our leadership team reviews our balanced scorecard…
“When our leadership team reviews our balanced scorecard, the Employee Mood KPI is one of the items we analyze. Sometimes we have heated discussions about the best plan of action!”
“Retention has been a real problem the last 4 weeks and you feel that the morale is down a little bit. One action we’ve taken is that we now try to hire for cultural fit“, Scott says in a thoughtful tone.
Better discussions at leadership meetings
“It has become easier to have discussions at leadership meetings, I can say here’s the deal, with this move we’re not as green as we were. Last week we had more red pulses than in the last 3 months. It’s real! We are literally hearing it and seeing it on the Celpax device.”
“Before someone might have been able to say it’s probably just a couple of people… No! With this system, it’s clear that our employee morale is down. I so much appreciate that. It’s simple and easy and exactly what I was looking for”, Scott concludes.
“Now that we have an official Mood KPI, it’s on our leadership scorecard, so we can’t run away from the number!”
Like the idea of putting your employees on your balanced scorecard? Test our Celpax device for free.