A Visual Employee Presentation of the Data Results
Tips for a presentation on employee engagement data:
An Employee Presentation to Share Results
Presenting the Celpax survey kiosk results to your coworkers improves your team’s dynamics.
The Mood KPI lets you know your current situation—leading you to find ways of making it better.
Even more, by analyzing these results you will be able to track your progress. You can compare past statistics with current ones. In this way, you’ll know if new strategies you’ve adopted are working as well as expected.
An easy way to explain these results is through a PowerPoint presentation. This is something that most employees are used to already. All you have to do is structure the information to facilitate ease of understanding and retention.
It’s easier than it sounds.
How to Make the Best Presentation for Celpax Data Results
1. Analyze the Results
Before you make your employee presentation, you should be sure that you fully understand each type of data.
You’ll need to study the data, share your findings with others, and ultimately find working solutions.
Remember that the dashboard is explained here.
This indicates your current status. Knowing this helps you know what to expect on a normal working day if no actions are taken.
This is the place that lets you know the direction in which the employee engagement data is going. With this information, you can decide whether or not you will need to take more intense action and intervene.
Additionally, studying this will let you know if your actions have the desired effect on mood or not.
This analysis becomes available after 75 days with employee engagement data. It tells you how your teammates are feeling during a normal day of work. It also analyzes the impact of current events or meetings that take place. What was the impact of your activity to boost employee engagement?
It uses a simple rating system. There are green stars telling you how good the day was, red dots if the day was bad, and blue dots show if there was a lot of participation.
This category of data lets you compare your teammates’ participation levels with that of other companies and know where you stand. It does this by using another rating system.
You get 1 to 4 dots if your participation levels are good, or 1 to 4 orange dots if there is room for improvement.
2. Find an Appropriate Slide Deck
To keep the attention of your audience, you need to design your slide deck appropriately. For instance, use colors that are complementary to the red and green of the results.
Additionally, your presentation should fit the formality of your office. If, for example, you have a strict dress code, then maybe you should go for more traditional designs and neutral colors. Otherwise, you can get a little more creative with your presentation.
Luckily, there are a lot of Free PowerPoint templates online.
You can find pre-made slide decks like this one below, called the Line Chart.
You can use this one to organize data into line charts—perfect for making comparisons between factories, shifts, locations, etc. if you download the data as an Excel sheet (video here). Compare with any business KPI you’re tracking.
3. Make an Outline
Before placing your information in your presentation, it’s always a good idea to prepare an outline of your data.
By doing this, you will have a better, more logical structure and you’ll be aware of your key points for focus.
Also, the outline can help you with your speech too. Having your main ideas underlined will help you know how to structure what you have to say. Without a plan, it’s easy to get lost in all the details.
You need to make sure that your explanations are easy to follow and understand—simple and concise. An outline before you put everything into the Microsoft PowerPoint can help you keep it clear.
At what stage in the employee presentation will you ask for their input?
Start with the green, continue with the red, and then focus on finding the next red feedback to improve. Our recommended methodology is Measure, Talk, Improve… repeat.
4. Organize the Information
Carefully consider how much information you should put on a single slide. If there is too much data for the space, your audience will feel overwhelmed. Hence, your presentation won’t have the effect you wished. It’s best to divide your information into easily understandable pieces, even if that means you’ll have a longer presentation.
Sometimes, it’s better to have simpler, concrete slides, even if their number is greater. It will keep your public attentive and it will make it easier for them to follow your speech.
Also, it’s always a good idea to use as many visual aids as possible. We’re talking charts, tables, drawings; anything that can help you explain complex concepts more easily. Additionally, people understand and remember visuals better than simple text.
- Need resources for your PowerPoint slides? Materials, graphics and templates here.
5. Focus on the Positive
It’s easy to focus your attention on the negative aspects of any situation. However, this will most likely have an adverse effect on your team’s morale.
So, the first thing you can do is adopt a positive perspective.
What can you do in your business to improve the current situation?
What do your employees think you should start, stop and continue doing?
Use the Green and Red list in your PPT presentation to capture employee engagement feedback.
Showcase future ideas and actions that your team has brought up in the past that you could apply to make improvements. Ask for honest and open feedback around what is going on in the company.
By doing this, your whole team will understand your point of view and understand that there is no hidden agenda, your only goal is to improve. Moreover, your actions will become the common goal of your co-workers.
This means that you will work together better to improve the current results.
6. Prepare for Questions
After the presentation where you present the employee engagement results, it’s likely that your employees will have questions for you.
Try to think of what they might be and prepare in advance. Of course, you can’t think of everything, but at least you will be as prepared as possible.
By doing this, you will be able to give informative answers and offer solutions to your audience instead of postponing this until the next business meeting. You’ll ensure that once the meeting is finished, everyone is clear in their goals and knows what they need to do.
A great workplace is everyone’s job! And as always, if there is a question you can’t answer or need management input, just explain that you can’t answer it right now, and let them know by when they can expect an answer.
Take Away From Your Employee Presentation
Presenting the Celpax data results to your team can help everyone understand the current situation. Moreover, you can find ways to work together toward a common goal; making your team’s and company’s goals easier to achieve.
However, you need to make sure everyone comprehends what the results mean. You need to organize the information into digestible pieces. Try to use as many visual elements as possible and don’t overload your slides.
Lastly, make sure to be prepared to answer any questions and try to provide solutions supported by the whole team, instead of just focusing on the negative side of things.
Be a good listener!
Hang a Celpax at the door and validate progress towards a high-performance company.
Dan Martin has hands-on experience in digital marketing since 2007. He has been building teams and coaching others to foster innovation and solve real-time problems. He enjoys photography and travelling.